A Limecraft Workspace a collection of Media Files with specific access controls, statuses, custom workflows, associated files, shared links etc. The Library is main overview of the media contained by the workspace. The Library Settings provide useful tools to organise and customise how your media are structured, displayed, and managed. These settings help streamline navigation, improve browsing, and enable basic functionality controls tailored to your team’s workflow.

TABLE OF CONTENTS

Before You Begin

Library Settings can only be accessed and manipulated by users with at least workspace admin permissions. 

Accessing Library Settings

To access the Library Settings, go to the Workspace Settings and select Library Settings from the left-hand navigation panel. Via the Library Settings, you can manipulate how the Clip Name is displayed, how clips are grouped in the library view, the default sort order (by relevance, by take, most recent first,...), the effect of drag-and-drop actions, and the categories displayed on the left-hand side.


Limecraft screenshot showing how to access the Library settings in the workspace settings.


Configuring the Look-and-Feel of the Library

Clip Name Prefix in Library

Screenshot of the Limecraft Library Settings, illustrating how you can manipulate how the names of clips are displayed


When metadata episode, scene, shot, and take are available for your clips, enabling the Clip Name Prefix setting automatically adds these metadata elements as a prefix to your clip names in the library.


Limecraft screenshot showing how clips look like when using automatic prefix based on episode scene shot take metadata.


This feature makes it much easier to browse and quickly locate precisely the material you need, especially in large projects with complex footage.


Grouping Presets

Second in line are Grouping Presets. Grouping Presets allow you to enable one or more ways for the end users to group clips based on their metadata. Please mind that groups have to be pre-configured for them to become effective to end users.


Screenshot of the Limecraft Library Settings, illustrating how you can enable grouping of clips


In effect, as an end-users, you can then switch between different grouping views to quickly filter and structure your material according to various criteria.

Limecraft GIF showing how to switch between different grouping presets to organise material for optimal overview for each purpose.


This is particularly useful for managing large catalogues, helping you zoom in on specific subsets of material with ease.


For more details, please refer to the article on Grouping Clips in the Library.


Default Sort Order

In this section, you can set a default sort order of the clips in the library, which will be applied automatically both in the main library view and within collections when using grouping presets.


Limecraft screenshot showing how to set a default sort order to optimise a workspace according to its use.


While this default helps maintain consistency, individual team members can always manually adjust the sorting order as needed for specific tasks.


Drag & Drop Settings

Manage how dragging and dropping clips to collections behaves by default:

  • Adding clips to another collection: Clips remain in both the source and target collections.
  • Moving clips between collections: Clips are removed from the source collection and only exist in the target collection.


This setting lets you control whether files should be duplicated across collections or moved exclusively, according to your team’s workflow preferences.


Limecraft screenshot showing how to work with the default drag & drop settings.


Working with Categories

Within library settings, you can manage categories to further organise your collections and group collections in categories:

  • Add or remove categories.
  • Change the order in which categories appear.
  • Set a default category for ingesting material via Limecraft Edge.


You also have the option to define a default sorting order for collections within each category, choosing between:

  • Alphabetical order
  • Oldest to newest


Limecraft screenshot showing the settings for managing categories of collections.


This flexibility helps keep your workspace organised and aligned with your team’s preferred structure.